Built by Richard Vaughn, CPCU, ARM, AIS — 35 years in commercial lines P&C, workers' comp TPA founder, and independent insurance consultant.

Broker of Record Letter (Free Generator)

A broker of record letter tells a carrier that you have appointed a new agent or broker for the policies you list and withdraws the authority of the prior one. This free generator produces a letter you can copy, print, or save as a text file.

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Open the free online generator

Who it is for

Business owners changing brokers, and agents who need a clean BOR letter for a new client to sign.

What is inside

  • Live letter generator with required-field validation
  • Lines for carrier, policies, effective date, and prior broker rescission
  • Copy, print or save as PDF, and download as .txt
  • What the letter must include, and FAQs on BOR timing and the 10-day rescission window many carriers honor
AI prompt pack: fill this template with ChatGPT or Claude

Paste the prompt below into ChatGPT or Claude together with your own documents (declarations pages, certificates, P&L, contracts). It is written to return results in this template's column order.

You are a commercial insurance account manager. Here is my schedule of policies: [paste schedule]. Draft a broker of record letter that lists each policy by carrier and policy number, names [NEW BROKER], states the effective date, and rescinds any prior broker appointment. Keep it to one page and format it for a company letterhead.

Check anything an AI tool returns against the source document before you rely on it. The prompt is a starting point, not a substitute for reading the policy.

Questions

Can the prior broker contest a BOR letter?

Many carriers give the outgoing broker a rescission window, commonly 5 to 10 business days, during which the policyholder can withdraw the letter. Expect a call from the outgoing broker during that window. Confirm the applicable window with the carrier.

Does a BOR letter move the policy or just the commission?

It changes who the carrier recognizes as the agent of record for the listed policies. The policy itself does not change; the new broker services it and receives future commission.

Should I list every policy?

List only the policies you intend to move. A BOR letter is carrier-specific, so you will send a separate letter to each carrier.

What if I want the new broker to market my account but not take over the current policies?

That is a market assignment, not a BOR. Say so explicitly; a BOR letter sent to a carrier during a marketing exercise can block the outgoing broker from quoting.

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